How to remove unwanted paragraphs and line breaks in Microsoft Word

[@transcendmind]

Good God Man! You saved me hours and hours of time having to do this exact one paragraph break at a time with KZbin transcripts!!!!!! OMG! I knew there was a way to do this but I am surprised at how technical it happened to be. Sheeesh! Thank you so much for this video, I am actually surprised that it doesn't have more views. LoL I have been searching for videos like this for 6 months, and I finally thought to do research to discover the Key word "Paragraph break and line break". And BANG! your video popped right up. THANK YOU THANK YOU THANK YOU!!!!

[@johnochola4592]

Thank you, thank you, thank you Cristi, all the way from Kenya. You deserve the Nobel. Am editing over a thousand pages and I knew I was going to go through 'hell." The joy of coming across this video is immeasurable. Pure bliss.

[@Graphicious]

You are so welcome!

[@ontheway5792]

Helll maaan I searched and searched and searched for many video non of them worked!! Many thanks bro

[@Graphicious]

Glad I could help

[@natassiacorrea7249]

Great tip. I had 500 pages to do it and it works perfectly. Thanks

[@Graphicious]

Glad it helped!

[@joeboudreault4351]

Thank you, Graphicious! This is tremendous help. It is going to save me hundreds of hours of tedious Space/Delete moves after every sentence. Wow. Thanks!!

[@Graphicious]

Glad it helped! Thank you for watching!

[@rahulv831]

I was looking for this solution for such a long time, I am so glad that I found it finally, Thank you soo much ❤️

[@Graphicious]

I'm glad you found it useful. Thanks for watching and subscribing!

[@xed_i2070]

The past hour I was searching the internet for a fix. Only this video worked. Thank you very much!!!

[@Graphicious]

Glad I could help! Thanks for watching and for your comment!

[@Seattle_Real_Estate]

Thank you! Saved me so much time having to do this for each of my KZbin videos that I'm trying to convert into blog posts on my website.

[@Graphicious]

Glad it helped!

[@princeobinnaa]

Thank you so much. I've never seen a helpful tutorial like this before on KZbin. Wow. I truly appreciate your work.

[@Graphicious]

Glad it was helpful! Thank you for your feedback!

[@brianmontano6611]

Dude! I was on the righ track but I just wasn't doiing it right! Saved me hours! Thanks man!

[@Graphicious]

Glad I could help!

[@sally450]

Short, clear, and to the point. Thank you!

[@Graphicious]

Glad it helped!

[@newmoderndimensionsllc8931]

WOW! I deeply want to THANK YOU for such an Informative yet professionally Instructional video from which I learned what I so much wanted and needed to. Excellent video!

[@Graphicious]

You are so welcome!

[@shibanshisahu8354]

I am really grateful for this amazingly helpful video. Its a tonic for people like me who r not very tech-savvy. Keep up the good work & THANKYOU VERY VERY MUCH!

[@Graphicious]

Great to hear that, thank you for your comment! Glad it helps you.

[@christinagrimes6547]

THANK YOU. Seriously, thank you. I had over 1500 corrections.

[@Graphicious]

Glad it helped! Thank you for your comment!

[@LouisTaylorLife]

WOW such a life saver, thanks so much! saved hooooooouuuuurs of work

[@Graphicious]

Great to hear! Thank you for your feedback.

[@ayushjain9979]

Thank you so much. I can't express how much you helped me.. I was searching this thing from past 2 hours. Best wishes to you💙 keep growing

[@Graphicious]

You're welcome 😊 Glad I could help!

[@ayushjain9979]

@@Graphicious You helped me alot. it's almst 1:30 am here and from your help i have finally finished my work

[@Graphicious]

Great. Time to sleep then :)

[@houyuenlee6568]

This is what I looking for! I'm wondering how to find the paragraph mark so that I can replace it with space. Thank you for your video!

[@Graphicious]

You're welcome! The paragraph mark, if you want to find it, is ^p - you can select it from the Find-Replace box, at the bottom, _special characters -> paragraph mark_ .

[@houyuenlee6568]

@@Graphicious Thank you for your extended information. Keep up the work buddy!

[@sharynyorkville2737]

@@Graphicious on mine there IS NO "More" or "Special Characters" option. Where can I find these???

[@DaveW_Official]

Absolutely what I was looking for. Thank you so much!

[@Graphicious]

You're very welcome!

[@sally450]

THANK YOU! What an annoying problem and you so easily fixed it.

[@Graphicious]

Happy to hear that, thank you for your comment!

[@1GQ_gent]

I appreciated this! On a high paying 6 figure paying job interview 🙌 by the look at recruiters' faces they were impressed by my resume and cover letter

[@Graphicious]

That's awesome, thanks for sharing. Glad it helped.

[@MrFunkyClaude]

Thanks mate, been searching for a solution for ages because I coudn't even describe this problem.

[@Graphicious]

Glad I could help

[@MrArontea]

This is what I have been searching for! Thank you, man.

[@Graphicious]

Glad I could help!

[@manaskalita7859]

i had been searching for this fix my entire day. Thank-you

[@Graphicious]

Super! Glad I could help.

[@kjabasini]

very usefull my friend, i donno how i found your channel, but it is amazing for all the descript and this text breaks tutorial .... frankly you saved me a lot of time ... wasted time on organizing the text before i inject in descript. one thing i need to tell you, to ADD the AI artificial intelligence in the subject line and the video description in order to find your videos and your course, the other thing i found by chance and everybody will be looking about animating the text or the content in the TIMELINE as in and out ... even the descript tutorials don't have it .... great job man , i wish i can start my new youtube channel soon after i saw yours.

[@juliamusa8953]

Thank you so much for this great tutorial. What a time saver!!! I feel stupid for all those times I spent taking a space one line at a time in the past.

[@Graphicious]

Glad I could help! Thanks for your comment.

[@SohamBhuse-t1o]

Thank you so so so so so so so much man, you're a savior! :D

[@Graphicious]

You're very welcome!

[@nahombwm4982]

Thank you for the video. It saved me a lot of time and I seriously wouldn't now what I would have done without it.

[@Graphicious]

Glad it helped! Thank you for your comment.

[@tarekalkoroghly3846]

at laaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaast. WOW, thank you prother soooooooooo much.you are the best of all who tried to explain that problem.

[@Graphicious]

Glad it helped! Thank you for watching and subscribing!

[@gledger1963]

Basically all you did was remove the full stop on everyline, but this should show you how to keep paragraphs together, adding a return at the end of the paragraph.

[@Graphicious]

You can still do that, you can control whatever you want to replace with. Not sure I understand your question.

[@rickbear7249]

You'd be best to search "^p" and replace with ". " [dot space], which results in one enormous paragraph. Then, manually break it up by pressing [RETURN] wherever you want to break into separate paragraphs. Follow this by searching for "^p" replacing with ".^p" to insert terminal periods before the new paragraph codes.

[@mattofuller]

Very nice but you might want to add a search/replace which replaces two spaces with one space as it looks like some words have the extra spaces between them. This sometimes occurs when copying web page text. To take your instruction bit further, if there are titles followed by multi-sentence paragraphs of text, you can broaden the clean-up by launching search & replace and doing the following: Search for "space space", Replace with "space" (this removes the double spaces which may be in the wrong spot); Search for ". space" and Replace with ". space space" (this corrects the end of sentences to include . space space (if your punctuation rules call for that)); and Search for ".space space ^p" and "Replace with ".space space" (this brings sentences together which should be in one paragraph). The last s/r ensures the titles and full paragraphs retain the needed line separation so you're not correcting them. If you do this a lot, a macro would be helpful but that's another video. :) Thanks for all you do!

[@Graphicious]

These are great tips, thank you! You can always introduce more steps into the workflow, depending on your needs.

[@ghulamustafabozdar3636]

I have a 80 pages MS word document with paragraph break in each line with single space and it has paragraphs with double spacing. How can I fix it? When I follow this video style it changes whole document. I need paragraphwise change. Kindly help. thanks

[@bubbaloop574]

You've just earned that well-deserved thumbs up. :)

[@Graphicious]

Much appreciated!

[@sylvanusbevi940]

this is what I was looking for,...thank you, sir...your video has been extremely useful

[@Graphicious]

So happy to hear that, thank you!

[@aswinikumar8126]

thank u so much for ur great guide. but i have one more issue. some of the video CC doesnt have pull stop (period dot). so when i use second command (. ^p) it doesnt separate the sentences. can u help me how to do that

[@Graphicious]

If your sentences don’t have a full stop separating them, what do they have? Is it a new line? You can target a new line character too and use that. But if you don’t have anything separating the sentences, maybe only space, then I’m afraid it’s going to have to be a manual job

[@asia911]

To remove line breaks: Find what: "^p" Replace with: " " =single Space To Separate paragraph and keeping ".!?" at end of the paragraph: Find what: " " =double spaces Replace with: "^p" or "^p^p"

[@tigi206]

omg it saved me hours of editing the transcript. Thank you!

[@Graphicious]

Awesome!

[@jatindramahananda7425]

Thank you very much sir, it is very much helpful. love from India.

[@Graphicious]

Most welcome! Thank you for watching!

[@singhdeeks8156]

You saved alot of time of mine. Thanks!!!

[@Graphicious]

Glad to hear that, thank you.

[@manhwarecaped]

In the name of God you saved me a lot of time 😂 Imagine i was respacing three pages for almost 20 minutes and 50 pages were remaining.Thank you

[@Graphicious]

You're very welcome!

[@gunhawrtis]

Thank you sir for the excellent tutorial, however, I am still facing a problem hope you can help. When I save the word document with the corrected changes from your video, and open back the document it is still in the bad format and I have to do the steps again. My word pulls from Excel. Is there a way to make it keep the changes so when re-opening the document, all the words and lines keep the correct spacing?

[@Graphicious]

Maybe you're saving in the wrong location, all I can think of. Use Save As to place the file somewhere else and choose the latest Word format.

[@sambou6286]

Thank you man, you are a legend! A question if you don' t mind, I am having this line breaker that keeps appearing automatically on a massive word doc that I am translating, do you know how I can stop it or make it disappear? cheers!

[@Graphicious]

What character is it? Does it happen automatically when you perform a specific action?

[@sambou6286]

@@Graphicious No it was a line, but it seems that the problem is sorted out now (No border option, didn't work initially, but worked afterwards). Thank you so much !

[@SergioFelix]

Super useful man, thank you very much!

[@Graphicious]

You're welcome!

[@avadhutlandge1114]

Thank you man❤🌹❤ Your teaching helps me a lot 🤝

[@Graphicious]

Glad to hear that! Thank you for watching and subscribing!

[@deepanshgarg1005]

thanks for uploading a very big problem solving video. thanks a lot friend.

[@Graphicious]

You are most welcome. Glad it helped.

[@DamnSword2007]

If you dont want to hear the chitchat just go to minute 1:42

[@Graphicious]

Yeah mate, thanks for that.

[@fairlyoddsanjay]

Iconic - just what I needed.

[@Graphicious]

Awesome! Glad I could help.

[@kasshy.j4778]

You can also use the format painter tool same result if you already have text on the document, if you copy and paste text on to the document and the format doesn’t stay consistent with the text already on the document use the format painter tool

[@Graphicious]

Thanks, I didn't know that.

[@StansSmiley]

Thank you, saved me so much time!

[@Graphicious]

Great to hear! Thanks for your comment.

[@MaheenAmjadAli]

You saved my day ! Thank you so much ! Much love and doas !

[@Graphicious]

You're welcome!

[@tomvoss3373]

THAANK You that is exactly what I was looking for and I finally found it ! Great! God Bless

[@Graphicious]

You're welcome! I'm glad it helped.

[@scarsports2]

Hi Cristi, this is nice, thanks. I have one query and its just the opposite, if you can tell me it will be very helpful. I have a lots of paragraphs and I want to insert a (a hard return) paragraph break or a soft return after exactly 5 words, I mean, the 6th word should start in a new paragraph, how can I do it using find and replace ? I do understand that in replace with I will have to enter ^p but my confusion is what should I enter in Find what box to do the above. Thanks

[@Graphicious]

I think you can achieve what you want with regular expressions (tick the box 'Use wildcards' in your search). I am not really good at that but here's one that will keep TWO words on each line. Search for: (^32[! ]{1,})^32 and replace with: \1^p. Maybe you can tweak it to work with 5, I don't know. Idea from here: answers.microsoft.com/en-us/msoffice/forum/all/word-find-replace-every-nth-instance/72116ac1-96f7-4f47-b233-973007234b3f

[@scarsports2]

@@Graphicious Thanks a million for your fast reply. I tried and it does 2 words, that's great. Also thanks for the tip but I am still not able to understand how I can tweak it to work with 5, I am not good with syntax, I know

[@Graphicious]

Yeah me neither, I'm afraid. I was never so good with regex.

[@temidayosalami5092]

Thank you this is helpful. But what if my paragraph have numbering and i don't want the numbering to be affected

[@Graphicious]

Not sure what you mean - do you mean bullets?

[@ariga8732]

Great Sir waiting for your next video

[@Graphicious]

Thanks! What would you like to see a video on next?

[@kk-gu1zv]

Thank you, for me however it just adds weird dots or a minues in between each word when looking for the paragraph mark and then replacing all with a space. Do you know why it does that and doesn't work as shown in your video?

[@Graphicious]

Hmm, not seen that before, maybe you sneaked a dot in the replace box by mistake?

[@kk-gu1zv]

@@Graphicious thought so too, but turns out I just had to turn off the Paragraph icon afterwards and the dots would disappear as well. That fixed it for me :)

[@ndaolivier2011]

Wonderful...Thank you so much! u have saved my time!

[@Graphicious]

Happy to help, thanks for your comment.

[@vaneney8574]

Thank u so much! This video has been incredibly helpful and saved me a lot of time!💪

[@Graphicious]

I'm so glad!

[@parthsatani1049]

thank you so much for making this video.it would be great help.

[@Graphicious]

Glad it was helpful!

[@shaunvernonkenney]

Been looking for this solution for 20+ years.

[@Graphicious]

Glad you found it! Thanks for watching.

[@andthatsonperiodt1549]

Loved this tutorial so much. Thanks!

[@Graphicious]

You are so welcome! Thank you for watching.

[@cynthiagonzalez6259]

If enter key was placed between each line of text (manual line break), how do we remove it? When I try to, it just puts them all in a single line if i use the replace vision. so I'm having to just manually backspace every "enter" so it's still in list format but with no enter key between each line of words. Thanks!

[@Graphicious]

You can search for the linebreak character and replace that, have you tried?

[@cynthiagonzalez6259]

@@Graphicious yes, it just puts them all in a single line in one big paragraph looking format

[@Graphicious]

@cynthiagonzalez6259 yeah because it doesn’t know where your sentences or paragraphs end. If you have sentences ending in a period (.) you can search for that and break a new line. That should give you each sentence on a new line. But please bear in mind that this is a simple search-replace function. It does not employ any kind of AI and it doesn’t know where you intend to break your paragraphs.

[@gavinobrien5361]

VERY helpful tip! Thank you :D

[@Graphicious]

Happy to help!

[@sueñalunita]

yeeees finally I found how to do this!! thank you so much

[@Graphicious]

Glad I could help!

[@pksuthar214]

Thanks a lot. It will help me a lot in saving hours.

[@sharynyorkville2737]

When I go to "replace", there is no option of "more" so I can't find the paragraph mark. Any idea what to do?

[@Graphicious]

I think it depends on what version of Word you are using. When you press Ctrl + H, do you see the window described like here? www.howtogeek.com/364843/how-to-find-and-replace-special-characters-in-microsoft-word/

[@irulan9161]

Thank you!! Very helpful 👍🏾

[@Graphicious]

You're so welcome!

[@lordasa619]

Thanks save my time. Perfect sir

[@Graphicious]

Happy to hear that, thanks!

[@abioyeopeyemi4222]

I love you man

[@timur_kz7443]

you have just nailed it

[@Graphicious]

Thanks a lot! Glad it helped.

[@sophieb6239]

This was so helpful!

[@Graphicious]

Glad I could help, thank you!

[@saca6712]

Soooo helpful !!!! I actually needed to replace white space which is ^w but your video pointed it out as well thanks a lot

[@Graphicious]

Glad it helped!

[@hjflack6875]

Hi! We chose the same options Word For Mac 365 on Desktop but instead it put a space at the beginning of all the lines. Please help!

[@Graphicious]

Hmm, I have not tried this on a Mac but is it possible you may have typed an extra space by accident?

[@nicoloretis6328]

Just a small comment: on the second replacement you should have replace the '. ' with '. ' and a paragraph line so in this way you don't lose dots (:

[@Graphicious]

Thank you. I think anyone can use this procedure to create any variation of line breaks or paragraph breaks for their needs.

[@zeeshanchouhan7832]

wow!!! you're amazing.... Really helpful!!

[@Graphicious]

Glad it was helpful!

[@muhammadasifpatwari9487]

Thanks a Lot.

[@Graphicious]

Most welcome!

[@bubbaloop574]

Dear Christi, how do you erase all text boxes at once?

[@Graphicious]

Hi, I'm not sure what textboxes you're referring to.

[@bubbaloop574]

@@Graphicious find text boxes and erased them all

[@Graphicious]

I don't think you can do that natively, without a little hack. This guy seems to have a solution but it involves creating a custom macro: wordribbon.tips.net/T012249_Finding_Text_Boxes.html

[@maanvi653]

Thanks alot. Very helpful 😊

[@Graphicious]

Most welcome 😊

[@sandipchauhan6593]

Thank You Bro 🙏

[@Graphicious]

Welcome

[@miguelvicente3996]

Worked great! Thanks

[@Graphicious]

Thanks, glad I could help.

[@sajanraghavan]

Wonderful! Thank you

[@Graphicious]

Glad you liked it!

[@Ronald_Deepak]

Thank you so much, this was so useful and saved a lot of time for me !!

[@Graphicious]

You're welcome!

[@alaskarose3451]

Thank you very much!!

[@Graphicious]

You're welcome! Thank you for watching.

[@Mo-Sieta]

Very helpful, Thank you

[@ZeeJayFilms]

Thank you so so so much !! you helped a lot

[@Graphicious]

You're welcome! Thanks for your feedback!

[@masterlegalworkgagandeepgo5450]

Just Very Very good thanks a lot

[@Graphicious]

Super!

[@Gamingmods]

woo so amazing genius bro

[@Graphicious]

Thank you so much 😀

[@saarcmedia1]

Thanks a lot. God bless.

[@Graphicious]

Always welcome

[@raushankumar-gr8ec]

I have problem in ms word that, two words are connected, and i want space between them. Hiw can i do for larger such error?

[@Graphicious]

Connected like twowords together like this? That would be a spelling check problem I think. Is it always the same two words? Would a search and replace work?

[@raushankumar-gr8ec]

@@Graphicious in every sentence there are two or three these types of different words being together. Foe example socialas, correct is social as

[@Graphicious]

@raushankumar-gr8ec oh if the words are always different, then you probably should use spell checking. I can’t think of an automated way to fix them if they change

[@raushankumar-gr8ec]

@@Graphicious ok Thanku so much sir For your insight

[@chandrashekargoggi4301]

love you bro its save me my life

[@Graphicious]

That's awesome, glad I could help.

[@TheScottJeter]

If you're going to do it that way, don't forget the dot in 'replace with'. Note this does not help with statements ending with '?' or '!; and it doesn't help with statements ending with a quote. Alternatively, replace ^p^p with ^p.

[@Graphicious]

Thanks for the tip, yeah you can run this search-replace multiple times with various elements to get to where you want.

[@asia911]

Yes. But the main question still how the heck do you remove line breaks without losing the end ".?!" of a paragraph? EDIT: I think I have figure it out. In order to keep the ".?!" at the end of the paragraph. Add too spaces FIND REPLACE: " " and REPLACE "^p" or "^p^p".

[@marinelatiniuc403]

That's really useful!!!

[@Graphicious]

Glad to hear that!

[@JonBjonb4play]

Amen, thank you for sharing

[@Graphicious]

You are so welcome

[@gokulbalaji7755]

Thanks a lot brother

[@Graphicious]

Always welcome

[@harapriyamishra7347]

Thank you so much❤

[@muhammadghufran405]

Thanks dear

[@Graphicious]

Thank you too

[@indhumathis7692]

Thank you so much sir

[@Graphicious]

Most welcome

[@lohithnayaka2392]

woah! Thank you very much🙏

[@Graphicious]

You're welcome 😊

[@prashantchaudhary9402]

Thank you 😀

[@Graphicious]

No problem, glad it helped.

[@AkshatNag-c6g]

In Ms word 365...This is not working In replace option it is saying (Whole words only)

[@Graphicious]

I'm pretty sure it should work. I don't think they removed this functionality. Press Ctrl + H (search/replace)

[@luk45ful]

This is great!

[@Graphicious]

Thanks!

[@icecreambars]

my man thank you really thank you

[@Graphicious]

Happy to help

[@motivation_by_dr.manish_khatri]

Thanks a lot bro

[@Graphicious]

Always welcome

[@DJMass-l9t]

I've been using window 7 and office 7 but its not functioning in my desktop

[@Graphicious]

Should work in most versions of Word, but Windows 7 is quite old. Not sure for Office 2007 though... that sounds extremely old. Time for an upgrade?