Share a Teams meeting recording externally

[@jumpto365]

Microsoft announced today-October 7-they are delaying this feature rollout. Originally slated to be available on October 5, it's now pushed out to October 19, 2020.

[@talismannz]

This was EXCELLENT! I am so tired of tutorials which waffle on with long premables and I'm always thinking OH JUST GET ON WITH IT. You got on with it, right away - and did not even once say 'umm' ' ahhh' or other. It was a superb (and very clear) presentation. Thanks so much!

[@mr.sunstemeducation3801]

Info is great! One suggestion though, if you can show most of the info with visuals (like you did with some of them) it may be easier for audience to follow. I constantly have to replay to understand completely. But again this is because you have a lot of great info condensed in a short period of time

[@ultimatemaitai]

A few points. Stream as a service is scheduled to start going away sometime in 2021, so telling users to upload to Stream for safe keeping may be a more complicated conversation next year when you tell them their Stream recordings have been migrated to SharePoint. According to Microsoft, if admins don't opt-out, then Teams Meeting Recordings will save to OneDrive/SharePoint in early-mid November.

[@matthewbaker4163]

Thanks Matt, excellent breakdown that answered my questions about this changeover. We run SPO storage pretty tight so the impact there is something we need to look at before flipping the switch.

[@jumpto365]

Looking more into it, this is an opt-in option first, then it'll become an opt-out, but eventually you won't be able to opt out. There's a link to the Ignite video in this video's description that dives into it more, near the end. Unsure on timing, but you might want to be. 😉

[@lamboiah]

Excellent content! Truly appreciate and value this sharing. Thanks

[@karnb4733]

A very useful video. It does make a difference to our meetings. Appreciate the content and the touch of all important points. Keep up the excellent work!

[@CeliaAlvesSolveExcel]

Hi, Matt. So, what happens to the automatic transcriptions? Are they still generated with the files being saved on SharePoint or OneDrive?

[@jumpto365]

The transcription still comes with the meeting, but separate from the recording. If you want the two together, download the transcript from Teams, upload the video to Stream, then upload the transcript to the video using the 'upload a caption file' feature. I'll ask around to see if there's an easier way. docs.microsoft.com/en-us/stream/portal-add-subtitles-captions

[@CeliaAlvesSolveExcel]

@@jumpto365 thank you!

[@CeliaAlvesSolveExcel]

@@jumpto365 for those using Steam capabilities, not sure how happy they will be...

[@friendlyfriesen]

@@CeliaAlvesSolveExcel - I agree 100%, I don't see why we should move to this unless you share a ton of videos out to externals. How about they add some Power Automate triggers for Stream? We could then easily copy a video into OneDrive for sharing externally.

[@CeliaAlvesSolveExcel]

@@friendlyfriesen that's a cool suggestion.

[@ahmedtareq5342]

I really enjoy your informative videos, it's help me alot, keep it coming

[@jerusalem7050]

The best explanation, thank you!

[@kalpak1000]

Sir , Thank you for your information Sir I have a query if I use any external software for screen recording during teams , Organizer received any notification about screen recording. or he find who is recorded session.

[@BrettWyrick]

Nice video, first time seeing your videos. You got this out quick, was just announced today!

[@HiltonT69]

Finally... This will be a nice improvement to Teams Meetings.

[@Mkt6040]

I think the whole user experience needs a lot of work. I feel like the sharing permissions should be automatically updated according to who joined the meeting so that anyone who joined the meeting can click on the link in the chat and get access to the recording. Manual permission assignment and sharing can be optional later on for those who want the meeting recording to not be available to outsiders. A question, Will the stream app (GUI) stay and be improved in the future or file location moved to SharePoint and OneDrive will so mean that stream app will cease to exist?

[@thefamily2550]

Is there a storage quota in Stream? (Versus the quota in OneDrive and Sharepoint in this new version).

[@jumpto365]

Yes, looks like it was more on the per-video basis and not strictly on the space usage: docs.microsoft.com/en-us/stream/quotas-and-limitations

[@ultimatemaitai]

@@jumpto365 Yes, there is a storage quota too. Stream Admins can see where the current usage level is at in the Admin Console for Stream.

[@codryatho10]

I am very new to PowerShell so this may be a dumb question... but if I run the command within PowerShell based on my login credentials, does it effect everyone? I guess my question is around if someone else within the organization records a meeting, will it store that recording into SharePoint or One Drive? Or will it only work for meetings that I control the recordings on?

[@jumpto365]

If you're an admin and you run the PowerShell, it will affect the whole organization.

[@friendlyfriesen]

Will you be able to trim the start of the video with this new "Stream"?

[@jumpto365]

I don't believe so. Don't think of it as a Stream object anymore. Think of it as a file in OneDrive and SharePoint, just one that happened to have been processed by Stream. To get the Stream benefits, upload the file to Stream. (Or don't enable this feature.) That said, I could be wrong; haven't played with editing yet.

[@friendlyfriesen]

@@jumpto365 It seems that if you have a lot of videos that are shared outside your Org, you should move to the new model. If most of your videos are for internal staff, I don't see the huge draw to using the OneDrive mode, and only the drawbacks. As per usual, Microsoft is trying to move us to another new solution without giving us the features that we currently have. They are probably trying to mitigate the growth in Streams recordings that they didn't foresee due to Covid-19. I'm guessing the Streams infrastructure costs more for them to run. It's like not having the ability to create Outlook tasks in Onenote for Windows 10. We are still using OneNote 2016 because of that....

[@teamsconcierge3177]

@@friendlyfriesen The main problem with stream is the pathetically low storage allocation. If you have a lot of people recording their meetings your stream storage is going to fill up fast.

[@friendlyfriesen]

@@teamsconcierge3177 interesting. Something is broken with our tenant... My usage indicates "117 of 250681 GB used". Lol I have enough users to be at 625-650GB max not 250TB.

[@airking2]

If we switch to the new experience, then a meeting is recorded from a channel meeting, would member be able to go directly to Stream and see the recording as before? Or it will only be reachable in Sharepoint/Recording of the channel ?

[@ultimatemaitai]

Only reachable SharePoint (or Teams)

[@ultimatemaitai]

In 2021, the "New Stream" web app will surface videos from across M365 that the user has access to, including from SharePoint sites.

[@brycee.maryott8802]

3:02 / 8:00 I thought that the change was going to happen automatically; you imply we (I.T. administrators) will have to do this manually regardless?

[@jumpto365]

This part is not automatic yet and won’t be for months, maybe a year. It’s opt-in first, then it’s going to transfer to an opt-out, then eventually everyone will have no choice but to use it. While this is related to “the new Stream”, it’s not part of the automatic migration process.

[@ultimatemaitai]

@@jumpto365 According to Microsoft, all TMRs will be saved in OneDrive/SharePoint by Q12021 (assuming the schedule sticks) even if you choose the opt out option now..

[@brycee.maryott8802]

@@jumpto365 Going back, I found why I think your dates are wrong. "Early to mid-November (Rolling out between November 1 -15 , 2020) - All new Teams meeting recordings will be saved to OneDrive and SharePoint unless you delay this change by modifying your organization’s Teams Meeting policies and explicitly setting them to “Stream” " techcommunity.microsoft.com/t5/microsoft-teams/changes-to-meeting-recordings-saved-to-onedrive-and-sharepoint/m-p/1738465

[@jumpto365]

@@brycee.maryott8802 and the opt-in has been delayed to October 19th.

[@brycee.maryott8802]

@@jumpto365 Somedays I wonder if they use Project, and other days I think they use it too much.

[@philippel.8784]

hello, i.m quite new in teams and have a question about recordings. Who can hit the record button during a meeting ? Only the organiser ? anyone in the organisation who take part of the meeting ? If anyone, can also anyone stop the recording ? i had that kind of problem with another videoconferencing service where anyone in org could start / stop the recording, leading sometimes to partial recordings. there was an option where the organiser could ask for’recording when planning the meeting, this way no one could stop it during the meeting. And finally the owner of the video file was the organiser. hope to have the same behaviour in teams

[@jumpto365]

Only presenters (which includes the organizer) can record, and only those who are in the system (they need a OneDrive account to store the recording). The person who starts the recording has to end it. support.microsoft.com/en-us/office/record-a-meeting-in-teams-34dfbe7f-b07d-4a27-b4c6-de62f1348c24

[@simonlupien5243]

Thanks Matt but in a school environment the videos created will be in a shared directory where the student can erase them, that does not help a lot

[@jumpto365]

Fair point! But be ready regardless. This is coming whether you like it or not. Links in description on timing.

[@simonlupien5243]

@@jumpto365 Thanks we Will have To find a workarround or they will

[@elhagin]

Hello, i am real stupid guy, can you please share step by step tutorial

[@chowyangneo9630]

nicely done. appreciate this....may be speak a little slower...?

[@udemepeter-ijeh6478]

Not for beginners.

[@jakemacleay]

Microsoft's implementation of video (sharing) is one of the most Microsoft things I have ever seen. What a steaming pile of 💩 it is.