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@sanelfejzic24003 жыл бұрын
Great explanation Leila. For all us: ⚠ Just don't forget if your local hard drive dies or get in troubles, your local PST file with all emails is also gone for ever. So make sure you do backup on additional (portable) drive.
@Krish-jm6ve3 жыл бұрын
Though I knew about these, I like the clarity and simplicity you bring into your videos. I recommended your channel to my colleagues today. Keep up the good work. 👍🏻
@LeilaGharani3 жыл бұрын
Awesome, thank you!
@khavita122 жыл бұрын
I really learn a lot from your videos. To my surprise today, I noticed that our university, which has recently migrated us to Outlook, has linked us to your video to explain archiving. Your content is that good! Well done Leila!
@ianbennett148 Жыл бұрын
Something to keep in mind for "Auto Archive" is that the aging is based on the Last Modified Date (not Date Received)! This confused me for ages - emails from 2018 were not moved to the archive - because I had "modified" them recently. If you see a rogue email, highlight it and press Ctrl-Enter, the Last Modified Date is displayed along with other attributes. Be patient, they will archive - eventually.
@siwek9 Жыл бұрын
Just spent a few hours trying to figure out why my old emails are not being archived... Thank you very much!
@simontailor9704 Жыл бұрын
Thank you for breaking this down - I was able to assist a coworker in archiving their old emails; there were thousands of emails. Your video greatly helped in my explanation of the 3 different archive styles. Thanks again.
@LeilaGharani Жыл бұрын
Glad it was helpful, Simon!
@R.Einzbern Жыл бұрын
I'm happy I found your channel. I love how you keep things simple and easy to understand and at a great pace!
@mike_cluett3 жыл бұрын
Saved me a ton of time figuring out what to do with extremely old emails I dont need access to but wanted to keep. Thank you!
@GiteshBajaj3 жыл бұрын
Yup, Helped a lot. There was confusion about archiving..THANKS! As always a great video..
@egastt3 жыл бұрын
This was really helpful! Mircosoft has overused the word Archive when it comes to email and created a lot of confusion. I've been a victim of that confusion to colleagues about archiving and only at the end of our conversation we realise that we are talking about two different things!
@bobgong78323 жыл бұрын
Very helpful, really learned how to reduce the size of inbox to improve performance vs. just organizing emails into folders or "fake" archiving. Thank you!
@vijayarjunwadkar3 жыл бұрын
Thank you Leila! You are going get a lot of likes w/o asking, as you are doing amazing work of helping thousands like me in all of Office productivity areas! Cheers! 😊👍
@LeilaGharani3 жыл бұрын
Thank you so much Vijay!
@ChocolateMediaFilm Жыл бұрын
Thanks! Your intelligence and clarity are appreciated?
@josephkila22192 жыл бұрын
Great video, has been searching and this is the simplest explanation for me
@Steven-j9w8 ай бұрын
Great refresher and nice motion graphics. good job!
@huplim3 жыл бұрын
Thanks Leila! Always learning something new on your channel!
@LeilaGharani3 жыл бұрын
Happy to hear that!
@anthonysais25803 жыл бұрын
Thanks alot for explaining the differences in this tool Leila. I'm trying to make better use of Outlook.
@LeilaGharani3 жыл бұрын
You're very welcome, Anthony!
@ferencvigvari5793 Жыл бұрын
Great content, thank you! :) Just one addition info about pst/local archiving: it is dangerous in terms of possible hardware failure or file corruption. So its not a good idea to use pst at least to use it on a single computer. (If you want to use pst you have to take care about backuping that)
@kentwright5346 Жыл бұрын
Stunning video! Organized and well presented by an obvious expert. Many thanks!
@ksrajavel2 жыл бұрын
Thanks again for being a saviour, Leila
@samuelbankole16703 жыл бұрын
This is brilliant and very well explained. I'll be telling everybody :) Thank you Leila
@jmaldo68 Жыл бұрын
As you mentioned "compliance", many companies are no longer supporting PST "archives" via policies.
@maheshkhiste44533 жыл бұрын
You explained the differences but could you pls explain more on online Archiving..any tricks /tips to make life easy. When i checked there are no rules / easy way to move bulk emails into online archive email box. Any help / video on that topic would be great
@elvi4 Жыл бұрын
OMG You're brilliant! Thank you so much. Explains a lot of issues I've been having.
@wayneedmondson10653 жыл бұрын
Hi Leila. Interesting archiving options! Thanks for explaining the choices :)) Thumbs up!!
@LeilaGharani3 жыл бұрын
Almost too many choices :) Thanks Wayne!
@rpkamat2 жыл бұрын
simple, crisp, informative and helpfull
@benhurjs79933 жыл бұрын
Thanks for the presentation… useful as always…!!!
@SreenikethanI3 жыл бұрын
@pinnėd by Leila Gharani Lmao what a dumb spam bot
@adamfeglerski98573 жыл бұрын
Now I understand Archive properly, thanks 😀
@LeilaGharani3 жыл бұрын
Welcome 👍
@agrawalnaveen3 жыл бұрын
thanks a lot for explaining the issue and features so well.
@farmerjohn61923 жыл бұрын
Fantastic I always wondered what the Archive button did.
@staceysmith81703 жыл бұрын
Thank you for this explanation !! This has always been confusing to me. The Fake Archive on the Outlook Ribbon seemed sketchy to me and now I understand why. Thanks again !!
@LeilaGharani3 жыл бұрын
Glad it was helpful, Stacey!
@judeonwujei3 жыл бұрын
Thanks for sharing knowledge. You're amazing!
@LeilaGharani3 жыл бұрын
I appreciate that!
@jtuminelli6904 Жыл бұрын
Outstanding, simple but thorough explanation on the topic. Well done!
@SupplyChainTutorials3 жыл бұрын
Thank u for the sharing such a valuable information. Please make a video on Document Management System that are freely available and easy to install.
@vorpal73 жыл бұрын
Great, simple and clean. Thanks a lot
@jameskamau4038 Жыл бұрын
Very clear and helpful. Thanks
@edohkakasomado23512 жыл бұрын
Very Helpful Video
@officialdevidchiran2 жыл бұрын
Thank you very much indeed.
@FarhanMerchant3 жыл бұрын
This video clarified the basics of Archiving which I am sure many of us not very clear about. I have a doubt, in case of Online Archiving the extra space consumed for Archiving is not charged or the storage is subscription based ?
@khalidmohamed25693 жыл бұрын
Leila Gharani you helped me lots. You're my fav youtuber. Stay blessed!
@LeilaGharani3 жыл бұрын
My pleasure 😊
@PinoyinKSA Жыл бұрын
Veey helpful and clear explanation..
@khaledsolieman17043 жыл бұрын
Great as usual Leila, Could you please share more details about online archiving and advise if fees are applied ? Online storage limitations ? How secure is it from confidentiality point of view ?
@shamshermann3 жыл бұрын
Thats a great quality video
@millinumwama45932 жыл бұрын
Very helpful, thankyou very much
@josecarlosconejo57243 жыл бұрын
Very good tips, as usual 😊. Looking forward to learning PowerBI from you soon 😉
@spartanwarr59353 жыл бұрын
Leila - once again - very excellent presentation
@LeilaGharani3 жыл бұрын
Many thanks!
@marcohuyben85132 жыл бұрын
Thank you! This was very clear and helpful or me!
@FrozenHero20103 ай бұрын
I am involved in a project to migrate 700+ laptops from Win 10 to Win 11. We're about 25% through and about three so far have used Outlook PST files to store emails. As already discussed in this thread, these are normally stored on the device's hard drive and that applies to the ones I have encountered do far. What I have done is copy the PST file from legacy device to USB, then download from USB to new device's One Drive folder(C:\Users\FrozenHero\OneDrive). After that, I added the file to Outlook and Outlook/One Drive then downloaded emails once that was done. It was simply expedient to do it that way and it hasn't done any harm - One Drive seemed like a good place to put it as it offers plenty of storage to Enterprise users. Is that "online archiving", or is there a more efficient way?
@anthonyenamu14302 жыл бұрын
vERY INFORMATIVE VIDEO
@mypalbill3 жыл бұрын
Awesome per usual!
@donq9113 жыл бұрын
Thank you! This is GREAT!
@elise30362 жыл бұрын
That is very clear the way you explained it. I did not realize that the original idea behind archive is to save space! Question: do you know if there is a specific way to make an email "expire" in outlook? I keep a lot of coupons "just in case" and do not usually use them. It would be very cool if I could make them delete themselves on the expiration date.
@mackerd777 ай бұрын
Helpful video, thanks
@hs0964 Жыл бұрын
really helpful video
@ay77553 жыл бұрын
Excellent video Many thanks
@neha25076 ай бұрын
Can you make videos on Web outlook multiuser email and bookings meetings, adding people to the meeting when it comes.
@chrism90373 жыл бұрын
Extremely helpful, thanks Leila!!
@LeilaGharani3 жыл бұрын
You're so welcome, Chris!
@PrasadHariharan3 жыл бұрын
Thank you, this was helpful.
@Muhammadarifkhan. Жыл бұрын
Thanks!
@alancooke11312 жыл бұрын
How does one get the Archive icon together with the delete and flag icons - far right column. Great video by the way.
@blogcorpo7 ай бұрын
Wondelful! ♥♥
@bartasoi54923 жыл бұрын
Thank you.
@harshsjaj29372 ай бұрын
excellent
@quinniebenavidez57323 жыл бұрын
Thank you! This is helpful 👏♥️
@LeilaGharani3 жыл бұрын
You're so welcome!
@edersilvarodrigues3 жыл бұрын
Obrigado 👏👏👏👏👏👏👏👏
@johnborg54193 жыл бұрын
Thanks leila.
@LeilaGharani3 жыл бұрын
Any time!
@neilgoodman28853 жыл бұрын
Dear Ms. Gharani: 2 things, THANK YOU for this piece on archiving. It remains opaque to me: for instance, can the auto archive dump into my One Drive in the "cloud?" I forgot the second thing, so just have a bit of a laugh. Best, NHG
@xkorbekx11 ай бұрын
Change the storage path to a one drive folder before clicking ok
@victortaboada20582 жыл бұрын
Thank you Leila...you're always a "go-to" resource for straight forward MS issues. Quick question...online true archiving is not available for Microsoft 365 Family, correct? I cannot find it on my account.
@LeilaGharani2 жыл бұрын
Correct, only for enterprise and business.
@krishiykeishav50113 жыл бұрын
very nice and usefull keep it up mam👏👌👍
@rickboiardi31992 жыл бұрын
Thanks. That helped. We're transitioning from desktop Outlook to cloud based. Is it possible to create folders with subfolders and then choose which folders to archive an email when using cloud based Outlook? Thanks.
@AnthonyThomas_Ant3 жыл бұрын
Really useful, thank you. My problem was a few years ago when IT turned on online archiving and applied a policy for moving to archive. At first I thought some important project emails had disappeared! 😁
@LeilaGharani3 жыл бұрын
I can imagine :)
@anaomit79297 ай бұрын
Ok but how do you set up those separate archiving locations? I don’t have those options on my outlook
@Bhuban20106 ай бұрын
I have a question Leila. For shared mailbox, is it mandatory to have license for Online archive? Because, I enabled Online archive for one Shared mailbox which doesn't have any license. Will it works or I have to assign license ? Please guide me.
@bahrammaleki4113 жыл бұрын
great stuff
@donmichie11938 ай бұрын
Could I locate my .pst file on OneDrive, Dropbox etc, so that it was accessible on all devices?
@reubenj5153 жыл бұрын
Very helpful Cheers
@LeilaGharani3 жыл бұрын
Glad to hear it, Reuben!
@casimirodasilvasantoshe-hi57973 жыл бұрын
Thanks for clearing up the confusion. My company does not allow for local archiving. I have to copy, or move my Outlook emails and folders to my 1 TB flash drive to have local copies …. Any ideas?
@diane-s3391 Жыл бұрын
Informative video. I would like to ask is there a method to save an email as a reference and how to easily find or retrieve this? For example there is an email with new policy that I want to be able to reference at a later time without having to find this within my inbox or creating yet another folder in outlook. Thanks.
@lucienniemann Жыл бұрын
You could create a category tag called [reference] and then tag the email with that reference.
@Meolimo3 жыл бұрын
thks and have a good day Leila
@LeilaGharani3 жыл бұрын
Same to you, Mario.
@ruroshinzynaruto Жыл бұрын
Thank you for the valuable info, i have a question : i use Manual Archive on monthly basis, however OUTLOOK Data File Size is 9gb (reduced always whenever i ARCHIVE) but on the hard drive the Sie is 38gb , is this normal ? Note: i use OUTLOOK for work email, which is GOOGLE Account.
@davidfringer49702 жыл бұрын
When you are using online archiving your company Exchange Server account, you will not have access to those archived emails when you leave the company, correct? That is why I use the local archive and save off the data file to another drive periodically.
@jawahardurairaj3 жыл бұрын
Interesting
@TrainWatcherDon3 жыл бұрын
I've always wondered what archiving really does. Thanks for the informative video!! Does Gmail's archive work the same way?
@StaticBlaster3 жыл бұрын
Leila, you're so beautiful and helpful. I appreciate it. 🙂
@T_210 Жыл бұрын
As an independent contractor (no company IT dept), can/how do we online archive using our OneNote account?
3 жыл бұрын
Hi Leila. What do you think about placing entire archive data file into the OneDrive folder? In my company its not allowed online archiving, but we have 1 TB od space at OneDrive. I just wonder if its not another option to stay synced across devices... Would it sync also on android phone..? Thx for your reply :)
@anandjain23933 жыл бұрын
👍
@furzkram2 жыл бұрын
... as long as they are connected to the internet. That's catch #1: if you lose your connection - you're screwed. Catch #2: You really don't want your e-mails accessible and searchable by unknown players. And that's exactly what you're gonna do that way.
@Raison_d-etre3 жыл бұрын
That pout.
@enochwolsey51752 жыл бұрын
@Leila Gharani I've been searching for hours for a way to enable my outlooks quick action steps, do you know what may be causing me to not have the option? I'm currently using Outlook 2021 the desktop version.
@rokibulhoq34202 жыл бұрын
How do I can see my working or office email in the other laptop/PC when I will leave my current organization? Now I can see my email in the office laptop. When I will leave this organization, I want to see all email communication in my own laptop. How can I do it?
@namankdokania33369 ай бұрын
Can we setup policy that automatic emails will be archived if mail in inbox exceeds 48gb.. rather than doing it manually
@jiyaarora4903 жыл бұрын
Hey i have windows 10 and my laptop is very old so i request u to make a video on how we can make windows 10 high - tech and it doesn't hang while sharing screen in teams
@louisques47802 жыл бұрын
thanks ! can a gmail account be autoarchived ?
@mooring10 Жыл бұрын
Question: can I archive multiple email accounts in the sane archive file, like organizing files by year?
@umeshbhalla71543 жыл бұрын
How to select multiple mail or select all for in place archive.
@AZGATOR20023 жыл бұрын
I cannot beieve you read my mind!?!??!!
@abcdddiia2 жыл бұрын
I don't think the instructions for online archiving is complete. I tried to set up online archiving but cannot be done because I need to be an admin. I am the owner and the only person in my company account and I believe I am the admin but I can't seem to get Microsoft and help me solve this issue. What other steps are missing to make this online archiving work? I would like to learn more.
@rayvolpe31102 жыл бұрын
Sorry, nothing seems to be working for me. I have two email accounts. There are 3 files labeled "Archive". Only two contain any emails. One has all the emails but I think that is the one you called "Fake" because the files are all taking up space on the cloud and not stored on my hard drive. One "archive" file only has one file in it and the other has all the subfile labels but there is nothing in the file. I tried to experiment on one particular file by using the manual archive procedure but nothing shows up in the "archive" folder.
@rayangardiolactrzuz32532 жыл бұрын
Hi, now we are using inplace Archive and inplace archive has storage limit as well. When it gets full, it will not work and the option to do is to use the manual Archive or Auto Archiving. I have 1 question, is there a way to backup the inplace archive? we are trying to export it as .pst, but it is not working. Thanks in advance.
@rubenvalencia6442 жыл бұрын
I want to disable archive and I get this message in Admin 365, any advise... "Error - The following error occurred during validation in agent 'Archive ParameterSet Enforcement Agent': 'This operation only works with Archive or PermanentlyDisable parameters.'"