How to Use Microsoft Teams Effectively | Your COMPLETE Guide

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This is the COMPLETE GUIDE to Microsoft Teams! It's a step-by-step guide to Microsoft Teams for beginners. You'll learn how to use teams to collaborate, manage chats, meetings and files in one place.
If you've already used Teams for some time, you'll discover Microsoft Teams tips and tricks and how to use it effectively to get the most out of the Teams app.
👨‍💻 Key Features and How-Tos:
▪️ Getting and Installing Teams: Start by downloading the Teams app for a more integrated experience than the web version.
▪️ Understanding Teams and Channels: Learn the structure of Teams and Channels, including how to create and manage them for different departments or topics.
▪️ Effective Communication: Utilize the Posts View for conversations, apply formatting, use @mentions, and manage notifications to streamline team communication.
▪️ Collaboration on Files: Share and work on files in real-time with SharePoint integration, ensuring live collaboration and automatic saving.
▪️ Customizing Workspace: Add Microsoft and third-party apps like Trello and Planner directly in Teams for centralized access to all your tools.
▪️ Efficient Meetings: Discover how to start instant meetings or schedule them, share your screen, and record sessions for future reference.
▪️ Private Chats: Use the chat feature for one-on-one or group discussions, reducing email clutter.
▪️ Bookmarking Messages: Save important messages for quick access and stay on top of key information.
▪️ Staying Updated with Activity View: Keep track of all activities, mentions, and replies you may have missed.
▪️ Advanced Search and Commands: Use the search bar for direct messaging and quick commands for status updates.
▪️ Making Calls: Call team members directly from Teams, with options for video and audio calls.
00:00 How to Use Microsoft Teams - Complete Guide
00:46 How To Get and Install Microsoft Teams
01:52 What are Teams and Channels in Microsoft Teams
04:35 Posts View in Microsoft Teams
09:34 Channel Files in Microsoft Teams
10:55 Channel Wiki in Microsoft Teams
11:33 Customize Your Workspace in Microsoft Teams
13:27 How To Do a Video Meeting in Microsoft Teams
16:22 How To Chat in Microsoft Teams
19:49 How To Save / Bookmark Messages in Teams
20:53 How To Use Activity View in Teams
21:30 How To Use Search in Microsoft Teams
22:20 How To Make Calls in Teams
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#MicrosoftTeams

[@LeilaGharani]

If you want to stay up to date with the latest, sign up to my FREE XelPlus Weekly newsletter: www.xelplus.com/newsletter/ If you're in a Teams meeting sharing your screen, watch this video to make sure your presentation is a success: kzbin.info/www/bejne/eIuWe4igqd6qnpI

[@mrb_physics8782]

hi, i have a problem with teams. I hope you can help. I tell you my problem in this video. Please respond kzbin.info/www/bejne/j4uZh6h7fLZ5arc

[@mapagmahaldapat2333]

Leila is my favorite..love her

[@princess-vx9sb]

Thankyou so.much

[@caciprianteodor1359]

Ca

[@user-tf7te5fs2n]

Thanks for the video How can I make a question with question with non mandatory options to send it to someone?

[@jhdct94]

I am joining a new company that uses Teams. This video was extremely helpful to get me up to speed about how to navigate Teams. I feel so much better prepared after having seen this. The shortcuts and tips you have were great. Excited to view additional videos of yours.

[@CarefulWhatYouWishFor2024]

I'm a supervisor at a very large financial institution, and when I get people who are into excel and want to learn more I always recommend you. Can't wait to see what you do with this and I'm sure I'll be recommending these too. Great job- keep it up!

[@LeilaGharani]

Thanks for your support!

[@Yatukih_001]

I tried it and it stays unmuted. There is sometimes a way around it, sometimes not. The best thing to do about Teams is to dismiss it altogether, consider it discredited and listen to all the negative reviews on places like Reddit. Take it out of the classroom, out of schools and universities and out of the workplace, and ditch it.

[@MarcinScholke]

:)

[@engineeringoyster6243]

Sounds like you are hiring inadequately qualified people if they are unfamiliar with advanced capabilities of Excel.

[@jonathantrauner3742]

​@LeilaGharani Dear Leila, Hello from Jerusalem Israel. How are you? I hope you are well. I am happy to introduce myself. I am Jonathan Trauner. I am proudly Jewish and Israeli. I graduated from Goucher College in May 2016 with my BA degree in History. I will turn 30 years old in Jerusalem Israel on May 15th 2024 next year. I daily save lives from car accidents with the Jerusalem Israel startup Mobileye. I am a real poet writer and artist. My greatest dream come true is to become the first autistic artist and poet ever to win my Emmy Grammy Oscar and Tony film awards in Los Angeles California in 2024 and to win my Royal Family knighthood honors. Looking forward hearing from you, Best Regards, Mr Jonathan Trauner Mobileye Intel Jerusalem Israel I got hit by a 90 mph moving bus in Jerusalem Israel in the area of Mobileyes main new campus on June 18th 2023. I only broke my left collarbone. I did not die. It is a miracle I survived. I finished recovering last month.

[@MyBusinessGrowth]

Thank you, Leila. I thoroughly enjoyed this video. Your presentations are always eloquent. Your narration is clear and easy to grasp. And you make each concept very clear.

[@sirevander9041]

Concise and on point. This saved me a lot of time and yet I got everything I needed. Worth watching. Thanks

[@doumbesamuel6926]

As usual Leila great presentation it's giving me more confidence working with Teams. Thank you!!!

[@user-cc5od3zk4p]

Thank you Leila for this! I was thrown into an entirely different job and no one offered an explanation of Teams. This has added greatly to my limited understanding.

[@joelavallee6868]

Great job explaining something complex in an easy short waY. Thanks!

[@bipinjoshi551]

Whenever I want to learn something about a new app or how something works, I always choose your channel! Keep up the good work!

[@TylerStanczak]

This is so helpful! Thank you for this complete teams guide. :)

[@LeilaGharani]

Thank you Tyler for dropping by.

[@Lawliet733]

saw your many comments on Kevin startvert channels too

[@justinian-lucianstanescu1118]

Thanks a lot, the series of tutorials is a very good one. Personally I had a lot to learn or fill in where I wasn't doing the right thing.

[@bensicard1]

Thank you for this excellent tutorial. It has been a longtime coming in my organization, but we finally have a way to collaborate and exchange ideas that didn’t have before. This was an excellent and well delivered overview of the capabilities. Much appreciated!

[@euniceesinam2573]

This is just in time for me! Thanks loads!

[@euniceesinam2573]

This is more than I needed to get started! You're truly God-sent, Leila. Thanks

[@LeilaGharani]

You're so welcome!

[@vijayarjunwadkar]

Well, a truly complete guide for Teams and just in time when I shifted to Teams! I am pretty sure that like all other subjects, Leila's "magic" is going to work here too! 😊👍

[@LeilaGharani]

Hope you'll enjoy Teams as much as we do :)

[@Sanjay-eb6fe]

Your videos are simply awesome. You have covered every minute detail that's there to know. Thanks for doing this. Great day to ya 🙂

[@billbroder2785]

Learned a lot... thank you.

[@fjtrevino]

Awesome tutorial. We use MS Teams at my work, and I didn’t know of all these things we could do with it. I’m going to apply them all. Thanks, I love your channel. I subscribed because of your Excel videos, but this is very useful too.

[@LeilaGharani]

Awesome! Thank you!

[@chrism9037]

This was excellent, thanks Leila! I just wish I could convince my company to use it!

[@LeilaGharani]

Thank you Chris. Let me know if you ever switch to Teams.

[@vinu6372]

Hi Mam, I am a regular viewer and subscriber of your channel. This has great information and practical viability and I do recommend this space to all to have more learning experience in spreadsheets and other visualization tools - Thanks!

[@3glilly]

I just found your channel and want to say Thank You Leila!! Amazing content, and this video is SO HELPFUL!!

[@iodinedesign]

Thanks for the video - very informative! Note: At 21:56, that is a forward slash (not a back slash)

[@robertgreen5842]

Hi Leila, I'm looking forward to this. I like your long list of topics. People are focusing on using Teams for video conferencing as an alternative to Zoom but it is so much more. I am pleased you are going to explore and demonstrate the capabilities of Teams. I would be interested in the document storage features in Teams and how Teams interacts with SharePoint 365 and File Explorer on the desktop. I'd also like to learn about 'What comes first? SharePoint or Teams? and Why'. Thanks.

[@nm3547]

Basic Teams doesn't come with sharepoint, so Teams 1st.

[@robertgreen5842]

@@nm3547 Hmm. Thank you. I'm not too sure about this. Files in Teams are stored in a SharePoint site. For example, in a Team, just look at 'Open in SharePoint'.

[@ronaldl9085]

Great tutorial! Thanks!

[@differentia.consulting]

Great content. Thank you for sharing.

[@HachiAdachi]

"Awkward goodbye face"! 😂 Thank you, Leila! I can use this to train my organization to use Teams 'properly'!

[@LeilaGharani]

Hope it will come in handy for you.

[@RakeshRKS608]

I also noticed this word. But confused, as she said with simplicity and without any smile on her face 😀

[@47ph]

This is excellent. Thank you. I have been using Teams for just over 19 months and this is, in my opinion, one of the best Teams demos I have seen so far. Many thanks Leila!

[@LeilaGharani]

Thank you so much! This made my day :)

[@caciprianteodor1359]

uewgao

[@ravindrashah54]

Wonderfully explained Leila. You made it so simple. Thanks

[@larisamuntyan556]

great video. Thank you!

[@Daihmon823]

This is 👏, concise, and encompassing all the common collaborative features in one video. Great job

[@LeilaGharani]

Thank you for watching and commenting!

[@qiqea1791]

Thanks LG. It is very educational. By the way, I like better the "dark mode" instead of the default one. 😀😀😀

[@Lawliet733]

me too

[@evelynepede]

Very clear, Leila! Thank you!

[@kehindeolaobaju9366]

Thank you Leila. You are a pro in what you do. I enjoyed your Teams and Excel teachings

[@MadnessQuotient]

One of the biggest issues that I have with Teams is that meetings in a channel can only be managed by the original meeting organiser and not by any team owner. This makes delegation during leave an issue. This means that people that leave an organisation can leave orphaned meetings. Other than this it seems pretty useful so far.

[@mahmoodalany3904]

Contact the Channel creator and ask them to assign you as a admin, then you should be able to manage the channel

[@MadnessQuotient]

@@mahmoodalany3904 nope, doesnt work. You can have multiple team owners and only the meeting creator can change a meeting once it is made.

[@timclegg5592]

Fabulous video! Thx!!

[@gorakshandamodare254]

thank you so much...good explaination

[@drbichat5229]

Great tutorial. However, I find Teams useful for managers that do nothing but “communicate” all day long. I work for a large health care organization and see patients all day long. I belong to so many Teams that it has become overwhelming and I finally stopped tracking and using it.

[@paulsimpson2060]

in other words it is a time wasters dream.

[@mattbroderick]

Because hospitals don’t know how to use teams correctly. Typical admin bloat. Meetings that are informative should be emails, committees should be meetings with minutes, and only active projects that have a goal end date or objective should be a project in a team. Things from within a project can then be shared via any tool to a wide audience when needed.

[@kkt2004]

Unfortunately your organization isn't using ms teams correctly

[@loneranger7535]

Imagine a workplace where managers don't "communicate". You just imagined hell, whether you realize it or not

[@markmcculloch2570]

Spot on. Thank goodness I’m freelancing now. No teams. No salesforce and all the other control freak tools used by corporate. It’s magic and I’m so much more productive. By a long shot. From South Africa.

[@antospinetti]

I like the default view! Thanks a lot for your lessons!!!

[@evepeechannel873]

Hello Leila, in fact this is the best MS Teams tutorials I've ever found on the internet. Thank you very much for such an amazing and concise explanation.

[@LeilaGharani]

Wow, thank you!

[@gerdiamen]

This is a great tutorial as usual. Every time I watch your videos, I always learn something new. I appreciate the tips on multiple things to do in the search bar plus muting and hiding chats. Thank you!

[@LeilaGharani]

My pleasure, Gerardo!

[@Alsam]

Thanks for another great video. We started using Teams a few months ago. What a benefit, especially as we're pretty geographically spread out. I wish the chat function was a separate IM client though. While I do get notifications, if I'm not watching the screen, they disappear too fast to be of much use.

[@cr17lover]

Such a thorough and engaging video! I immediately hit subscribe... excited to learn more from you!

[@jiaoyang6780]

Very good guide for beginner,tks!

[@dfsupport]

Thanks, Leila for another great video! I like to use the default view in Teams but a lot of users where I work like Dark mode. They tell me that it is easier on their eyes. Some users were requesting very expensive privacy screens just to cut down on the brightness of the monitor. Dark mode seems to be the answer for at least some of these folks. Most of our organization uses the chat feature the most. I think we need to spend more time getting organized!

[@aykutyldz1538]

thank you very much for this fantastic tutorial

[@nicolamennino7601]

Great Video Leila ! Thanks a lot for sharing your knowledge !

[@daviderhahon]

Very detailed. Thanks

[@justineclark669]

Fantastic overview!

[@richardtorres6261]

Very informative, thank you.

[@pawarmonica13]

very Informative! Thank you so much!

[@DianaMartinez-pn9jx]

Thank you so so much!! This was incredibly helpful :)

[@a.davidg4719]

Great introductory video. thank you!

[@LeilaGharani]

Glad you liked it!

[@naserahmadjamal9989]

Thanks a lot. Learned a lot. This was one of the best tutorial videos on KZbin. Please keep it up.

[@Khalilahmed-tv1tf]

leila, you are an angel, i learnt so much in this video that i havnt last whole week !!❤

[@he5891]

Super helpful!! Thank you!

[@dontato_]

You are the best! Thanks a lot :D

[@candacemaher9201]

Thanks for making it SIMPLE, Leila!

[@LeilaGharani]

You're so welcome!

[@user-ck1pt1hy6q]

Thank you ,,, the course is impressive

[@artgatt]

Awesome video thankyou !!

[@darioboscato8326]

Vero useful! Thx 😌

[@jeffwarren5102]

Excellent tutorial! I'd only used the meeting feature of Teams before now; I had no idea that Teams was so expansive! Your video was a huge help in learning my way around. Thanks.

[@LeilaGharani]

Glad you enjoyed it, Jeff!

[@darneldamasin8306]

awesome. Thank you so much

[@ianwishart5581]

very intuitive thank you

[@elmaaly6639]

You are awesome. Thank you for the video.

[@ireneogcanete5492]

Thanks ms. Leila. learned a lot

[@MnMGpa]

Outstanding! This was super helpful, thank you.

[@trueindian2108]

Much needed video... waiting

[@DebashishPathak]

Very helpful. Thanks Leila.

[@digigoliath]

Awesome!!! TQVM!!

[@LeilaGharani]

Our pleasure!

[@alisonmignon9273]

Very informative tutorial. I appreciate your user friendly approach. Many Thanks!

[@Abdiqani079]

well informative, thank u .

[@lionelmoche4019]

Thank you for all the videos

[@sebring2756]

Really good one! Thank you!

[@vsw93]

Great tutorial! ❤

[@foundationstep1668]

Thanks for educating me on team.

[@audifaxniyonzima5443]

Thanks alot for this video

[@theRealDavidn]

As always, you hit it out the park Leila!!!

[@merchantasia]

Thank you, greatly explained!

[@dstaedeli]

great job on this video, thank you so much Leila!!

[@MsMara68]

this video is perfect! thank you

[@syedrizwanasifsyed5330]

GREAT LEARNING THANKS

[@stevieflorence3795]

Thanks Leila, well done great content and helped me so much to get started

[@saifaly3100]

Good information. Thanks

[@terrijohnson7199]

Amazing video!!

[@harkeb]

Lovely stuff. Thank you for this great tutorial.

[@camillestover]

I'm just starting to use teams at a new company and this was super helpful. Thank you!

[@Eng.MA.Sammani]

Thank you so much.

[@kevinstreet7180]

Very helpful and understanding the information

[@yasyas750]

perfect, thank you Ms. Leila.

[@DOJ77]

Great video and detailed. Thank you for sharing.

[@sreerevadala9382]

Very educational and detailed. Thanks

[@lifeisbeautiful7882]

Great explanation thanks

[@stuey36]

This was fantastic - thank you!

[@LeilaGharani]

Glad you enjoyed it!

[@saramarie1564]

This video is so helpful!!! Thank you

[@LeilaGharani]

I'm so glad, Sara!

[@davidmwape8143]

Very informative Thank you

[@rubensuarez7740]

Really nice overview, really Lean save me a lot of time. Thanks again Leila G👍

[@prudencenze4302]

You're a great teacher

[@donaldcallahan5913]

Excellent overview - very informative & helpful

[@thalembo]

Heya! Thank you ❤ this has been extremely helpful I absolutely LOVE the dark mode

[@pogo30pago]

Love your videos! They are always very educative. Congratulations 🎉