MS Project Tutorial 6 Recovering a Schedule

In this video Tom Stephenson shows you how to recover a schedule using MS Project. This is a follow up video to Tutorial 5 also posted on KZbin. Please subscribe to my channel to see all of my Project Management videos.

[@shahnurooddin]

One of the best explanations of updating the schedule and bring it back to the baseline duration.

[@TomStephensontraining]

Thanks so much for the kind words, very appreciated!

[@willizokhae8974]

Thank you so much. I just started an MSc Program in Project Management here in the UK and your tutorials have been more than helpful in my understanding of the Scheduling and Budgeting course. I've been following your tutorials from the first one for weeks now. Thank you so much for how easy to understand and follow through you made the tutorial. I'm grateful.

[@TomStephensontraining]

You are very welcome Will check my playlists for even more advanced topics. All the best from Toronto

[@mohi7381]

As usual, another essential video, thanks a lot, Tom.

[@TomStephensontraining]

Thanks Mohyeddin very appreciated

[@stevehill7201]

Tom these 1-8 videos have really helped me to understand project vs P6. Thank you very much !

[@TomStephensontraining]

Your welcome im happy to help people get better Steve!!!

[@ravindrashah54]

Very well explained and crystal clear Tom. Thanks. Am glad to have gone through your tutorial videos for a clear understanding of MSP

[@TomStephensontraining]

Thanks Ravindra for the kind words, they are appreciated.

[@r.i.4259]

As usual, another helpful video, thanks a lot Tom.

[@TomStephensontraining]

Great to see you progressing

[@noraheliza13]

Thank you Tom. Really great tutorials. Very eye opening.

[@TomStephensontraining]

Thanks so much Norah

[@janetogunfeyimi1907]

Thank you so much. This is best tutorial ever! Very clean and clear voice

[@TomStephensontraining]

Thanks Janet for the kind words, I’m glad that the videos help. Check my playlists for many more MS Project tutorials.

[@sanjoymajumder4234]

Amazingly explained! Learnt a lot, Sir. Thank you.

[@TomStephensontraining]

Your welcome Sanjoy, glad the videos help

[@moochinliu]

Great Tutorial. Best in class. Learn a lot. Thank you Tom.

[@TomStephensontraining]

Thanks for the kind words Muqing!

[@tejaswinipurandare9580]

very well explained Tom. thank you

[@TomStephensontraining]

You’re welcome

[@sivaprakash8940]

Great Tutorial Mr.Tom. Very Well Explained.👍

[@TomStephensontraining]

Glad you liked it Silva!

[@larryjohnson4564]

Thank you Tom. I thought I knew this...I didn't, lol. Way to, "put it where the goats can get it".

[@TomStephensontraining]

Haha thanks Larry, we can always learn something new from each other!

[@TomStephensontraining]

I would definitely use the file naming method. You will likely have a number of changes, every project does. Unless it is a mammoth change don’t rebaseline. Do indicate the impact it has on the schedule eg insert fragnet co which the protocol will do.

[@carmelozion7690]

a trick : watch movies at kaldroStream. Been using it for watching loads of movies during the lockdown.

[@nikolasalfredo6163]

@Carmelo Zion Definitely, I've been watching on Kaldrostream for months myself =)

[@kylemacgregor8713]

At 17:30 when you started the tapers early let's say the boarders and tapers are the same labourers. So now the little red guy will appear saying over allocated. Let's say you have 400% labourers allocated to both boarders and tapers they are paid hourly prorated. But the boarding is coming to an end and not all 4 workers are needed so you want to assign 200% to boarding and 200% to taping for the overlapped portion then all 400% will tape when boarding is done. Is there a way to split the assigned labourers. If I don't split them my cost for the project will be higher because I used 800% labourers for that time. The project will show on schedule now. Thanks for all the help your videos are very helpful.

[@TomStephensontraining]

Hi Kyle you should be able to individually adjust hours under the task usage sheet or the resource usage sheets. Slide mouse to left of screen right click and you should see them listed.

[@kevinjiang314]

Hi Tom, Thanks for sharing your knowledge, when you recover a schedule, does it become your new baseline for when you do your next programme update? Or would you just record the actual recovery (i.e. shortened duration) under Actual Duration when you do your next update? Cheers

[@TomStephensontraining]

Hi Kevin, Thanks for the comment, You keep the original baseline but when you do the recovery the recovery becomes the new plan to follow. In other words you are updating the recovery next month. The original baseline is in that file. Contractually you will still compare to the original plan to try to make milestones and phase dates. If it is agreed that there were so many changes the original baseline no longer makes sense then you can re-baseline for better comparison.

[@kevinjiang314]

@@TomStephensontraining Thank you Tom for the clarification.

[@rishikantmittal6807]

recovery Schedule well explained

[@TomStephensontraining]

Thanks Rishi

[@raj10057]

youtube.com/@TomStephensontraining Thank you for this video of Update and Recovery of the project and How one can bring back the project on track again. My question is: As you said a person can bring back the project by adding Lag or change the start day of the specific activity. But if we do so does it affect the COST and ALLOCATED RESOURCES like wise: if I start specific task 5 days before with same end date (duration changed from 5 days to 8 days) a.) The resource allocation sheet shows for e.g. 5 laborer for 8 days or it remain 5 laborer for 5 days only? b.) can we see the change in the cost in Variance Table for early start days?

[@TomStephensontraining]

Thanks for watching Raj. Looks like I have to do more specific videos on the nuances of cost loading and resource loading. I always say try it and experiment and see how things adjust. The work usage sheet is helpful when you customize it. If you shorten something you will see the variance in the resource sheet. It has a square icon box top left corner of the sheet. Right click go to cost and click it. You will see each resources variance in dollars

[@Adam-ui3ot]

Golden.

[@TomStephensontraining]

Thanks Adam, very appreciated!

[@erikkj1]

Hi Tom, Got a question if you are saving a new schedule every time why does MS Project give you the ability to save multiple baselines?

[@TomStephensontraining]

Hi Erik, Sometimes you and the client may agree to change the baseline, usually because the changes are so large you are not comparing apples to apples. For example a condo tower starts excavation for 30 stories and gets approval zoning change for 34 stories, that would be a good time to use a multiple baseline or. you could also do it through my file naming method, but the multiple would allow you to see the new additional floors on the multiple tracking gantt. You would not want to add a baseline every update though it would get very confusing and project only allows 11 anyway.

[@erikkj1]

OK for example I have a project where we discovered a 42” Irrigation District pipe running right thru the building pad. This became a Change Order to remove and cap. We requested 21 extra days for this work which they agreed upon. If I understand correctly I believe that would constitute a a baseline change, or I could use the file naming method?

[@olgaandreieva234]

Thanks

[@TomStephensontraining]

You are very welcome Olga. Thanks

[@suhailahmed9332]

Could you please let me know how can I obtain the files that you were working on in this course?

[@TomStephensontraining]

Hi Suhail, Check my playlist and use the videos msproject the course. For those there is a download link for each videos file.

[@rajdeep8530]

thanks .. how to increase resource in the recovery plan?

[@TomStephensontraining]

Go to resource tab select assign resources and make sure you are in the right activity and up the resource eg if it is at 100 change to 200 and that should shorten your duration by 50 percent

[@BasheerSani-k5m]

iNet to recover my sidra