MS Project Tutorial 7 Inserting Changes Into a Project Schedule using MS Project

In this video Tom Stephenson explains how and why changes need to be inserted into a project schedule using MS Project. The video details the impact that change makes on the project schedule.

[@mohasoamakara5085]

Hi Tom, I truly appreciate the content of the entire series. I would like to have more on multiple projects, say five to ten for a year.

[@TomStephensontraining]

Take a look at my msproject made easy playlist and i have a video on multiple projects. Thanks for watching

[@janee_19]

Hi Tom! I just wanna thank you for these free tutorials. They're all so great and I'm learning a lot.

[@TomStephensontraining]

Happy to help, thanks for watching!

[@hamidsk2573]

really appreciated for all these series, it was really educative for me

[@TomStephensontraining]

Im happy they help you, more to come!

[@1083mohan]

Great tutorial sir. Easy for beginners

[@TomStephensontraining]

Thanks Mohan!

[@psclhys]

Hi Tom. You are a very effective educator. Very clear speech, well organized, well prepared, etc. I wish I had been in a class of yours back in 1981 when I took a CPM course !! I have a question. Often, with our client, we will agree to extend the "days" of the schedule but not the "cost" of the schedule. This is important for jobs with Liquidated Damages. That means I need to trick MS Project some way so that it doesn't include the daily overhead costs during the time extension. I will be watchful in tutorials after Tutorial 7 to see if you offer a recommended way to do that.

[@TomStephensontraining]

Yes I’m thinking of doing a series of videos just answering and solving questions and problems like you mentioned

[@akeemolofing3701]

Great video and well explained

[@TomStephensontraining]

Thanks Akee

[@MiguelChavez-u1c]

Hello Tom, thanks for making these videos. I've learned so much in a couple of days. I have a question; how do I save my date changes when I am extending my schedule. I have a complete schedule for a project and we scheduled it based on our projections, but our customer wants to see the schedule all the way out to their projected date, and we have about a 74-day variance.

[@TomStephensontraining]

Hi Miguel Review my videos on baseline updates

[@MiguelChavez-u1c]

@@TomStephensontraining Thank you Sir!

[@jasoncherene6801]

Thank you! I have been searching for videos on inserting CO's and Delays. If you have any suggestions for other videos to watch regarding CO's and delays, please let me know. Again Thank you.

[@TomStephensontraining]

If you click subscribe and check the msproject play list you will see more videos, there is one on file naming protocols including changes that is helpful. I will be doing many more in the coming months.

[@Emperor279]

Hi Tom, really love your videos. I have a question on Change Order. Once we insert the change activities,how do we need to re-baseline as it has impacted cost and schedule. Do i need to make two copies of the baseline ? Any tips ?

[@TomStephensontraining]

Check my MS Project the course video on changes in my playlist. I'm pretty sure I show how to baseline selected tasks e.g. the change order, by doing that you add a baseline only to the change so you can track it as well

[@sobc2737]

Hi Tom, I have a master project plan consisting of 4 different projects(not linked via subproject). I have several tasks going on at the same time. How do I manage resource allocation and scheduling for tasks going on at the same time?

[@TomStephensontraining]

Hi sorry for the slow reply, It maybe be difficult to do now but you could create a resource oool where your projects share the same resources. Over allocations will appear if there are any.

[@irviantantohaditomo8721]

Dear Tom, when we will use the update project icon? Thank you.

[@TomStephensontraining]

You can use it instead of some of the ways I indicated in the video. MSproject lets you do the same thing often many different ways. Hope that helps.

[@irviantantohaditomo8721]

@@TomStephensontraining Thank you Sir. In another youtube channel I found some people used the project update for rescheduling the activity. What do you prefer between move the task after tbe status date or used the rescheduling task. Would you please, make the video for this matters. Thank you Sir.

[@rishikantmittal6807]

great way show to incorporate CO

[@TomStephensontraining]

Yes and it’s important to track them as they have a huge impact on your project. Thanks for watching Rishi!

[@Fishwater1000]

The suggestion made around 23 minute mark is money guys

[@TomStephensontraining]

Thanks so much, have a great weekend!

[@HunterGyp]

Why wouldn't you just put the start date of this change the day you found out or actually started it instead of linking it as SS+?days?

[@TomStephensontraining]

You certainly can the only issue is that you are using a constraint and that often makes the critical path on the original project before the change disappear by turning blue. In other videos I do it like you said if it is soon to be marked complete it does not matter much.

[@HunterGyp]

@@TomStephensontraining Is the critical path prior to this change important enough to link the starts together. I see that this change is what would drive the schedule and not so much ther previous path, at least where it was inserted at. Maybe if this change was identified a little earlier the previous path would still be applicable enough to need the start link. Just a thought as i went thru all your videos. By the way thanks for those as yours series was by far the best in presenting usable knowledge.

[@sangeetkarki9055]

Can you provide me your email address .I have many queries regarding project management and also we are working on a software for project management focusing on mid range contractor who cannot afford high end software so your value addition will create remarkable change

[@TomStephensontraining]

Here you go Sangee, I’ll see if i can help but I’m pretty busy [e-mail]

[@mohi7381]

really appreciated for all these series, it was really educative for me

[@TomStephensontraining]

Great thanks for the kind words