6 best productivity apps & systems: personal planning, organization, work, and learning

IG: / rowenatsai | Here are my top picks for the best productivity tools this year, including ones for personal use & organization, work collaboration, and learning new skills. Try Sunsama: try.sunsama.com/rowena, visit Audible: amzn.to/3uknntk, try Superhuman: superhuman.sjv.io/WD2jde
🎥 Videos:
• Sticky note kanban • sunday: morning to nig...
• Notion tutorial for personal use • organize your entire l...
• Notion for work • 5 habits I stopped doi...
• Milanote vision board, quarter reset video • reset your productivit...
• Superhuman video • start doing more of wh...
• Sunsama video • the one habit that cha...
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🙃 Don't be a stranger: [e-mail]
🎙 Voice Hugs podcast:
• Spotify open.spotify.com/show/5IlF8gT...
• Apple podcasts.apple.com/ca/podcast...
✳️ My favorite productivity app: try.sunsama.com/rowena
📬 My favorite email app: superhuman.sjv.io/WD2jde
OUR NEW JEWELRY LINE w/ Ana Luisa: analuisa.pxf.io/c/2199166/164...
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TIMESTAMP:
0:00 Intro
1:05 PERSONAL: Sunsama
5:01 PERSONAL: Superhuman
7:04 WORK: Notion
8:58 WORK: Milanote
9:58 LEARNING: Audible
11:35 LEARNING: 😬
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✨ If you’re at all curious:
• My spiritual practice, Falun Dafa bit.ly/2z49zqz
• If you're interested in reading more, start with this to get an understanding of what qigong entails bit.ly/2u8DXOC
• The main text we read is Zhuan Falun* bit.ly/2t48xJP
*Best to read start to finish in the shortest time possible for the highest benefit.
• If you want to learn more about Falun Dafa and qigong, check out local contacts in your area - there are practitioners globally and in most big enough-ish cities: bit.ly/2E0PL6S
• My friend Chris over at China Uncensored made an incredibly informative video on what Falun Dafa is and why it's being persecuted in China (YT video): bit.ly/2CR9yZQ
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Video edited by Rowena Tsai
/ rowenatsai
Music from Epidemic Sounds: www.epidemicsound.com/referra...
Camera & Equipment 🎥:
• Canon point and shoot amzn.to/2ZH8p0Q
• Canon mirrorless amzn.to/3moR07b
• Canon wide-angle lens amzn.to/3kpMinS
• Rode mic attached to mirrorless amzn.to/32yXwQO
• Rode mic for voiceover amzn.to/2FsbwTO
• Manfrotto 3-section tripod amzn.to/2sPRaIu
• Manfrotto mini tripod amzn.to/32BEucD
• Final Cut Pro X

[@harrysullivan1274]

Been feeling very unorganised and unproductive recently, thought I’d scroll through your videos to find something inspiring and I open KZbin to find this… exactly what I’ve been looking for!!

[@amandadavis6195]

Just wanted to come back to this video and say thank you for telling me about sunsama! I gave it a shot after watching this video and it genuinely is life changing. Working from home has been a nightmare for me, and the estimated time vs. actual time and focus mode have made such a difference in my ability to manage my tasks. Thanks again!

[@gefelice]

I discovered Notion through your videos this year and it's been so helpful to organise my daily tasks at work!

[@Bowlbysaur]

I legitimately talked to my therapist about you for like 10 mins Rowena haha because I was saying how disheartening the productivity trend can get but that you make me feel like being normal & what works for you personally is okay and best for your health! 💕 so, you’re therapist endorsed now 😅

[@Sofia-wu7jz]

I've been using Notion since March/April after I saw one of your videos and I've been slowly building up everything I need. I'm a uni student so I don't have any team work or job to organise and I don't take notes on my pc but it's been great to have to do lists, time tables, budgeting, calendar and so much more all in one place. It's been a life saver in organising my thesis work load and keeping track of all the resources I was using.

[@rowena]

hi Sofia! so glad to hear Notion’s been helpful 🤩 the organizer in me feel in love with the app at first sight haha

[@lydiaknowles974]

starting a teaching career full time and grad school next year so i needed this sm!!!!

I'm a grad student at uni but KZbin channels like Rowena's are the ones that are teaching me how to actually go through my masters😭😂😂😂 and all of that for free, too? Hands down best learning app😎👌🏾

[@ruthanneparkes1464]

I'm an undergrad trying to get into grad school and she's legit saved my life

@@ruthanneparkes1464 yesss I really wish I knew about her before I started grad school😩😭😂

[@rowena]

😬👀💘 SENDING YOU BOTH SO MUCH LOVE!!!

[@sunflowerjinx9782]

Just discovered her and Grad school is tough! Her channel is so helpful💖

[@saywhatsonyourmind]

You popped up in my feed in a healing time of my life and I love your videos! I started watching yesterday and I already have a better outlook into what steps to take next. Also, my boyfriend and I are going to read the book of essentialism and bulletin the key parts and take action accordingly!

[@rowena]

🥲💘 sending you so much love Maria! do let me know what you and the bf think about essentialism!!

[@Your_Lifestyle_Business]

Rowena, your channel is like a treasure trove of productivity gems! 🌟 From Sunsama's stress-busting magic to Milanote's creative flow, you've introduced us to a whole new galaxy of apps. I'm all aboard the improvement train, thanks to your guidance. Here's to becoming the best version of ourselves with your wisdom as our compass! 🚀🌈✨

[@ashokajitha123]

After 1 year, this still slays and help so much! TYSM!

[@angeliqueaubrahm88]

Wow!! You are WONDERFUL! Sunsama was exactly what I was looking for. I have so many apps that I use together, and it integrates them all so it was an easy transition. You've got a subscriber for life! :)

[@DjAlaras]

ro, ilysm and loved this and I’m excited for any New Year refresh content and no pressure BUT WHEN DO WE GET A PODCAST 🥺😭😭 my ears are READY for voice hugs 👀👂🏼

[@jisookim___]

Rowena isnt just a youtuber. she’s a cultural reset. she’s the way of life. she’s the one reason im still here & the one reason im still going. she’s the oxygen u breathe, she’s an art form, she’s first gift you open on holidays, she’s everything you need ❤💕

[@outdoorsymim3908]

Amen to that no + or - you said it all. Love u Rowen💕

[@rowena]

😭😭🥲🥺 no words, thank you 💘

[@rowena]

😭😭🥲🥺 no words, thank you 💘

[@Kittr23]

Im just shocked and disappointed that she would be part of a spiritual movement that supports Trump.

[@jisookim___]

@@Kittr23 what do you mean ?

[@Valferreira146]

OMG, just found your channel and I’m obsessed!! Thank you for the amazing tips!

[@mdtrtwlt]

I recently found two apps that are pretty much my go to for productivity and planning. They are called Fleur and Floret. The Floret app is like Google Calendar except with habit tracking, mood tracking, gratitude and check-ins built in. So where I was using like 5 different apps to do all these things I'm now using only one. And the Fleur app is for tracking expenses. They're both newly released apps and are so aesthetic as well (which is something I look for because I can't have the thing that I'm using to stay organized look chaotic and messy). This isn't some weird spam promo thing, I genuinely just love these apps and wanted to share.

[@NaaaaYaaaa]

are these apps free?

[@mdtrtwlt]

@@NaaaaYaaaa The two apps I mentioned work on a one-time only subscription. And it doesn't cost very much at all.

[@rachaelmadison04]

It's for iphone! 😢😢

[@Nina-ce5te]

Ohh Sunsama and Milanote look awesome! 😍 I'll definitely check them out. Thank you so much for your tipps!

[@johncar_bien07]

I love your mood! You just have a new subscriber. Hoping for more knowledge-packed and entertaining vids from you.

[@francesse92]

I've also listened the book "daring Greatly", loveeeddd it absolutely!

[@jkm2048]

hi rowena! i hope you're doing well 🥺💜 you know you way of journaling and tracking ur habits etc.. really helped me a lot in 2021. can u perhaps share with us your new journal if u have one and how we can reset for the next year. also PLEASE do u have any advice for the beggining of 20s i would LOVE to hear your story

[@dannydevitostan]

your end of year series literally helped me reflect and let go of so much baggage in 2020, cant wait to do it again!!!!

[@DemetriPanici]

I’m Team Notion all the way!

[@tokkigifs]

THANKS BABE FOR THIS istg I love your videos so much - your voice is so so cute and soothing to listen as well omg

[@00el04]

I needed this video to kick start my year! 🙃

[@SamElle]

okay youve convinced me, im going to try sunsama!!! thanks for helping me become a better person both mentally and professionally!!!

[@rowena]

aww let me know what you think of Sunsama Sam!! 🤓

[@alonemusk27]

Been waiting for new video from so long !!! Thank you so much Ro 🥺💖

[@rowena]

aww 😭 thank you for sticking around Muskan 💘

[@alonemusk27]

@@rowena always here ❤️

[@bungamawar4049]

my new fav youtube channel. i just subbed. and im gonna do it with my second account 😭😭 thank your for this video. ive been trying to find ways to make myself productive

[@ami_jaay]

I just found out your channel today And it's the best thing happened today❤️❤️❤️ I binge watched like 5 vid already 😘

[@rowena]

aww welcome to the potato fam!! 🥰 thanks for stopping by~

[@rowena]

ps jin 👀

[@fathimazaidha1538]

I was soo happy when Ur video came up.Actually a great big thank you to you .Your videos are helping me become the better version of myself and helping me understand how I feel.please do more videos on how to find yourself.❤️❤️❤️🥔⭐

[@rowena]

😭🙏🏻💕 grateful for you Fathima!!

[@ImprovementGang]

Interesting set up! It has unique apps that I had never heard about before. Good job 🙏

[@gamer_semila9240]

Thank youuuu!! You helped me so much to organize my life, before I had problems 'bout being productive, but these apps are awesome!!!

[@saywhatsonyourmind]

Can we get a video of all the books you love please!!!! Definitely need everything you read!

[@deveshshah5020]

Thank you so much Rowena love from India ❤️

[@purvithakkar7900]

Wowww!! Something that I was looking for since longggggg. 🥳💖

[@rowena]

hope you found it helpful!! 🤓

[@dazvia]

i use notion and have like a million templates combined together, but I don't use it that much anymore - I'm still going to use it but I'm going to try using sunsama as well as superhuman during my 4 years at college! (or technically at the start of 2022 aka in 3 days) edit: I just realized I have way too many subscriptions but at this point its ok bc I have a job- I spend money on games too but I'm still gunna try bc it looks so cool

[@maitryshivalkar]

hello rowena! I think youtube and pinterest really help me grow change my perspectives and watching videos of youtubers like you helped me alot! thank you for this video again! ❤🤗

[@rowena]

so true, such hidden “productive” gems cause we tend to associate time spend on social media as time we could spend elsewhere 👀 the magic of conscious consumption hehe

[@raghadalshadidi2901]

I do love you Rowena! you are so special

[@martinperaltabaldwin8133]

Que tal Rowena, te saludo desde Asunción, Paraguay. Descubrí tus videos ayer buscando algo relacionado a la productividad y te felicito por tu originalidad y valiosos contenidos. Te comento que uso Notion desde hace un par de meses y me resulta muy util para mi vida personal y profesional. Las demás apps que presentaste voy a probarlos y te los comento. Que sigas creciendo con mas buenos contenidos deseandote exitos

[@joycetaylor4687]

?

[@hoshi8741]

Rowena being a whole adult potato...me starting uni next year being a potato bud and taking notes🌼 thanks Rowena

[@GailRose-zt8ob]

I just found out your channel today And it's the best thing happened today️️️ I binge watched like 5 vid already

[@rowena]

welcome to the fam!! 🥹🫶

[@lahargupta4816]

omg aries moon here too and now i see why you are one of my favs. Love and huuuuggg from India

[@christinad2828]

You should do a end of year journaling like last year !!

[@orysia_kozak]

my fav iPhone apps: - for productivity: *"uPlan: Year Planner"* - for money saving: *"TimeCost"*

[@eweneko6443]

This makes me want tO try more apps for writing and organization, actually I've been avoiding to do it, because the app that I use (currently) works fine but idk curiosity calls me🤣 thanks for reading my random thoughts luv ya guys, have a good day

[@mayrac4471]

Love this, thank you 💖

[@TheMentalHealthToolbox]

Great video! 👏👏👏👏💯 I subbed!

[@misssunshine1124]

I’ve tried so many apps but none of them I liked, to have a daily schedule or do to list so this was helpful

[@christyycakess]

I LOVE YOU!!

[@ProspectivePlans]

These productivity apps are just what I needed! 💫 Keep rising to be who you want to be! 💫 #keeprising #risingtobe #riser #irise

[@tracideee_teee4541]

Have you given up your Bullet Journal for these apps? If not, how have you integrated them and how, with a busy life, do you not spend hours on productivity tools? I have used a ton of systems and see deep value in analog and digital systems. I just can't seem to find an approach that works. Any suggestions would be greatly appreciated!

[@caturina]

Never been this early haha Edit: I need to drop everything when Rowewe drops a new vid

[@rowena]

🥲🙏🏻💘 grateful!!!

[@botternot]

This is an incredible video, thank you so much. However, if you think I didn't spend the first two minutes of this just staring blankly at that slightly open drawer behind you, you've got another thing coming. I literally tried the Matilda method to get it closed. THANKS for the video though. Productivity here I come!

[@startwatching6427]

I actually did organise my life like that for about 5 weeks so it real that you do alot during the day but I didn't have any positive results from it so I descided to just go with the flow😕😕 but still love your videos😘😘

[@bluyellow]

Oh na so I found out your an Aries moon 😭😭 makes sense why everything you put out is exactly how I desire to organize my life and what I need!!!! I'm an Aries moon and Sag rising. I believe you are a Sag sun... So now it makes even more sense!

[@rewscanep]

Thanks for sharing!

[@tameyourmonkeymind3382]

I love you rowwww ❤️ your vids inspire my chanell

[@rowena]

🥲🙏🏻💘 keep going, keep growing!!

[@MembraneWorld]

Thank you!!

[@AlexaOleksa]

Sunsama is 20usd per month😩 i don't even want to try cause if i like it i will be anxious to drop it and find smth else

[@gbn439]

I use notion to get my reading organized since I try to read 6 books a month or more but I like my analog bullet journal for life org and habit tracking. I’m thinking of starting to time block after I read The ONE thing

[@rowena]

agree that analog is amazing for life org 🙏🏻 The ONE Thing is amazing too - I need to reread the book 😬

[@teslarae3063]

Well us Tesla’s love you! I randomly clicked on this video to get my life together and you said you love Tesla. Sooo pretty sure this was fate!

[@engr9118]

luv u & lavendaire

[@starboy7151]

You make such very good vids I Like all of them can you plz make best apps for Android vids plz

[@Jane_1994]

Inbox at 0 is GOALS!

[@sammymovar2040]

Rowena message are so eye opening, i was actually at the point where as i was looking for a time buddy whom we can share and discuss our daily schedules, help each other by looking up to each other, see if our days were productive as planned..and what are some of the things we can do to always be on the tract,and motive each other....if interested please....

[@rowena]

hi Sammy! have you checked out my Vibely community? there’s an accountability buddies group where fellow potates are doing just that 🤓 app.vibely.io/productivepotatoes

[@sammymovar2040]

@@rowena thank you very much girl, let me join now hey...appreciate a lot

[@user-xj3pj2dw4r]

羡慕她的书橱

[@mandakasravi]

Thank you for sharing

[@maja5274]

Thank you for being here 🥰

[@bibibiti1098]

Thank you so much 🥰

[@queencharlotte7009]

Apps mentioned Personal 1. Sunsama 2. Superhuman Work 3. Notion 4. Milanote Learning 5. Audible 6. Skillshare

[@purpleturtlesofkorea8379]

To be honest, your voice refresh my mood !! 🌙

[@kgal1298]

I didn't like notion really I switched back over to Trello it made more sense for my project management for work.

[@joshshortt9599]

I JUST REALIZED who hooded Rowena reminds me of. Elliot from E.T. when he's riding E.T. around on his BMX!!!

[@rith2757]

Your thoughts on Asana? not sure if they came out after you did this video. Great reviews, and while they are built for work, they encourage you to do personal stuff via scheduling and whatnot. Would like to hear your thoughts or even a video review on Asana. Additionally, even Sunsama costs money, would like to see some free schedule planners that are really good.

[@Werns_]

I have tried a few of these and honestly wouldn't suggest a lot of them for anyone who isn't super busy. Also, I have tried notion several times and I find it so rigid and finicky, maybe I just haven't found a good template and creating one for myself is just too much work haha!

[@rowena]

I agree-these aren’t by any means necessary 😊 oo notion has a lot of preset templates and you should be able to find a bunch online!

[@IshikaShanai]

Thanks for showing off Sunsama! Because I watched this video, I ended up trying it myself and it removed so much stress and overwhelm from my life form trying to remember what the heck I needed to get done everyday. It has genuinely made me much more calm and relaxed; which in turn has made me able to focus and happily finish projects that i've been trudging through before.

[@rosysss]

tysm 🙏🙏🙏🙏

[@cryptonuby811]

Hey Rowena, what’s your thought on Nimbus Platform and Taskade?

[@fn5758]

Thank you

[@rm.makes.me.smile_]

I can’t seem to find the video where you mentioned this app but it’s basically a flash card style to-do list where you prioritize your tasks and it shows you the main one first, and when you finish you click on the card and it moves on to the next prioritized task. What is it called?? 😭

[@hearabledreams3278]

You forgot about Study Buddies: Focus Timer, it's the best in my opinion! :)

[@camilacordero924]

Hi Ro! I don´t know why, but I can´t view the description and sub. of the video :( I'm sad for that, because I´m a spanish speaker. However, I love you. Thanks for all

[@bandzbandzbandz42]

I LOVE BRENE BROWN

[@mandyw8659]

Ngl, I avoided this video because it’s like every time I try an app or something, it just never works out for me. But sunsama sounds very appealing. Will this be the one? 😭 Hopefully.

[@barbaragonzalez4435]

What about trello? Any opinions🤔🥰

[@chineeoliver6731]

Rowenaaaaaa I miss u🤗😿

[@joshshortt9599]

I'm in planning mode for 2022 at the moment. My favourite app is the one in my head that asks me: what's the one thing you gotta get done today?

[@rowena]

the best app 👏🏻👏🏻🧠 hope you had a wonderful holiday weekend friend!!

[@joshshortt9599]

@@rowena It was great, thanks!

[@nellyase]

hello Rowena! Please turn on the ability to watch videos with subtitles.

[@rowena]

ah! it usually automatic let me look into this 🤓

[@yrusTube]

Tesla for todo list! Wow

[@jaleiaparker1986]

is there a free app like sunsama ? I like the schematic of it and the idea, but 20/month is...

[@BeautyBytesByHarmony]

First 5💕

[@rowena]

GRATEFUL 😚

[@antonmarshall9322]

Rowena looks cold! LOL

[@iris6103]

Hi Rowena! I’m not sure if you’ve mentioned if you journal in your past videos, but I was wondering if you do do you use an app? So far I’ve been using notion to journal but then I also heard it’s not super secure so I wasn’t sure if I should just keep using it or switch to something else. Thank you!! 💖 Also I love to use notion for both personal and work uses :) I was actually inspired by you to get into it! Been using it since October of last year and I love it so much. A total game changer!!

[@rowena]

hi Iris! I’ve mostly journaled in a notebook but have used Day One in the past - def something worth looking into 😊

[@tatianamouton8419]

🍠💚🍠💚🍠 Thank you so much

[@Whateveryouwantittobe_]

Aries!

[@mbuivids]

I like rowena

[@anupdut138]

I am your 650k member

[@chloeshin3864]

Hello, thank you for good contents! And please let me know 0:05 schedule app(?).

[@Xena_WarriorPrincess]

If I'm not wrong that's Google Agenda

[@tomaszberanczykowski5291]

I'd really like to switch to sunsama but it's too expensive :c I'd love one time purchase, even bigger one like in three installments or sth... eh

[@pearledwards4939]

Are these apps for Android too?

[@tacosays]

What's the app @0:04 ?

[@askhollyhall]

Aries moon is impatient, warrior and wants it done yesterday! LOL In True Akashic Astrology you may be Moon Pisces. But you def have strong Gemini Aires Vibe (master astrolger here looking to collaborate my book and clients) Virgo Leo Cap I need Visuals